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Policy On the Collection, Use and Disclosure Of Personal Information “Privacy Policy”
1. Objective & Scope of Policy
Royal LePage Pro Alliance Realty and Dave Chomitz, and the Moving To Network
are committed
to respecting your privacy and has prepared this Policy to inform you of our
policy and practices
concerning the collection, use and disclosure of Personal Information.
This Policy governs Personal Information collected from and about
(i) individuals who are or may become Clients of Royal LePage ProAlliance
Realty and /or Dave Chomitz
(ii) individuals or organizations with whom Royal LePage ProAlliance Realty
and /or Dave Chomitz works with.
Using contractual or other arrangements, Royal LePage ProAlliance Realty
and /or Dave Chomitz shall ensure
that contractors or third party service providers, who may receive Personal
Information in the course of
providing services to Royal LePage ProAlliance Realty and /or Dave Chomitz
as part of our delivery of real
estate services, protect that Personal Information in a manner consistent
with the principles articulated in this Policy.
This Policy does not cover aggregated data from which the identity of an
individual cannot be determined.
Royal LePage ProAlliance Realty and /or Dave Chomitz retain the right to use
aggregated data in any way
that it determines appropriate.
In the event of questions about:
(i) access to your Personal Information;
(ii) Royal LePage ProAlliance Realty and /or Dave Chomitz's collection, use,
management or disclosure of
Personal Information; or
(iii) this Policy;
please contact
Dave Chomitz, associate broker,
Royal LePage Pro Alliance Realty at …… chomitz@eagle.ca
1 Strathy Road
Cobourg, Ontario Canada
K9a 3X7
or .....
David Rashotte
100 Bell Blvd., Suite 200
Belleville, Ontario K8P 4Y7
613-966-6060
613-966-9053-Fax
email: davidrashotte@royallepage.ca
2. The Collection, Use & Disclosure of Personal Information
For the purposes of this Policy:
“Client” means an individual who may or has purchased or sold real estate
or services
to buy or purchase real estate;
"Personal Information" means any information, recorded in any form, about
an identified individual,
or an individual whose identity may be inferred or determined from such information.
Your provision of Personal Information to Royal LePage ProAlliance Realty
and /or Dave Chomitz
means that you agree and consent that we may collect, use and disclose your
Personal Information
in accordance with this Privacy Policy. If you do not agree with these terms,
you are requested not
to provide any Personal Information to Royal LePage ProAlliance Realty or
Dave Chomitz.
Unfortunately, certain services can only be offered
if you provide Personal Information and
consequently, if you choose not to provide us with
any required Personal Information, we may not
be able to offer you those services.
This office only collects personal information necessary to effectively market
and sell the property of sellers;
to locate, assess and qualify properties for buyers and to otherwise provide
professional and competent
real estate services to clients and may use this information to market it’s
services to other
clients(ie:just sold notices).
Royal LePage ProAlliance Realty and or Dave Chomitz may use personal information
for
commission management purposes (e.g. commission financing, commission dispute
resolution).
Royal LePage ProAlliance Realty and /or Dave Chomitz use of Personal Information
is limited to
these purposes. Royal LePage ProAlliance Realty and /or Dave Chomitz does
not sell, trade, barter
or exchange for consideration any Personal Information it has obtained. Unless
permitted by law, no
personal information is collected about an individual without first obtaining
the consent of the individual
to the collection, use and dissemination of that information.
Personal information will be collected, to the extent possible, directly
from the individual concerned.
Royal LePage ProAlliance Realty and /or Dave Chomitz does not knowingly collect
Personal
Information from anyone under the age of 18, especially children under 13,
and does not use such information
if Royal LePage ProAlliance Realty and /or Dave Chomitz discovers that it
has been provided by a minor.
Personal Information may also be transferred to another company in the event
of a change of
ownership of all or part of Royal LePage ProAlliance Realty and /or the Moving
To Network.
Royal LePage ProAlliance Realty and /or Dave Chomitz may disclose Personal
Information of
Clients to organizations that perform services on its behalf. This will only
be done if such organizations
agree to use such information solely for the purposes of providing services
to Royal LePage ProAlliance
Realty and /or Dave Chomitz, and , with respect to that information,
to act in a manner consistent with this Policy.
Please note that there are circumstances where the use and/or disclosure
of Personal Information may
be justified or permitted or where Royal LePage ProAlliance Realty is obliged
to disclose information
without consent. Such circumstances may include:
· Where required by law or by order or requirement of a court, administrative
agency or other
governmental tribunal; Where Royal LePage ProAlliance Realty and /or Dave
Chomitz believes, upon
reasonable grounds, that it is necessary to protect the rights, privacy, safety
or property
of an identifiable person or group;
· Where it is necessary to establish or collect monies owning to Royal
LePage ProAlliance Realty
and /or Dave Chomitz
· Where it is necessary to permit Royal LePage ProAlliance Realty and
/or Dave Chomitzto pursue
available remidies or limit any damages that Royal LePage ProAlliance Realty
may sustain; or
· Where the information is public.
· Where obliged or permitted to disclose information without consent,
Royal LePage ProAlliance
Realty and /or Dave Chomitz will not disclose more information than required.
3. Accuracy
Royal LePage ProAlliance Realty and /or Dave Chomitz endeavour to ensure that
any Personal
Information provided by Clients and in its possession is as accurate, current
and complete as
necessary for the purposes for which Royal LePage ProAlliance Realty and /or
Dave Chomitz
uses that data. Information contained in files that have been closed is not
actively updated or maintained.
4. Retention
Royal LePage ProAlliance Realty and /or Dave Chomitz retain Personal Information
as long as
Royal LePage ProAlliance Realty and /or Dave Chomitz believes it is necessary
to fulfil the purpose
for which it was collected and Firm legal or business requirements.
5. Security
Royal LePage ProAlliance Realty and /or Dave Chomitz endeavour to maintain
adequate physical,
procedural and technical security with respect to its offices and information
storage facilities so
as to prevent any loss, misuse, unauthorized access, disclosure, or modification
of Personal Information.
6. Protecting Information
Royal LePage ProAlliance Realty and /or Dave Chomitz further protect Personal
Information
by restricting access to it to those Employees and Contractors that the management
of Royal
LePage ProAlliance Realty and /or Dave Chomitz have determined need to know
that information
in order that Royal LePage ProAlliance Realty and /or Dave Chomitz may provide
services to Clients.
7. Access to Personal information
Royal LePage ProAlliance Realty and /or Dave Chomitz permit access to and
review of Personal
Information held by Royal LePage ProAlliance Realty and /or Dave Chomitz about
an individual
by the individual concerned. If an individual believes any Personal
Information concerning that
individual is not correct, that person may request an amendment of that information
by sending
a request to the person indicated in Section 1 of this Policy. Royal LePage
ProAlliance Realty and
/or Dave Chomitz reserves the right not to change any Personal Information
but will append any
alternative text the individual concerned believes appropriate. Where not
required to be retained
by the Firm, an individual may also request that Royal LePage ProAlliance
Realty and /or Dave Chomitz
delete an individual’s Personal Information from Royal LePage ProAlliance
Realty and /or Dave Chomitz
system and records. However, due to constraints of computer technology and
the fact that Royal
LePage ProAlliance Realty and /or Dave Chomitz backs up its systems, Personal
Information may
continue to reside in Royal LePage ProAlliance Realty and /or Dave Chomitz's
systems after deletion.
Individuals, therefore, should not expect that their Personal Information
would be completely removed
from Royal LePage ProAlliance Realty and /or Dave Chomitz systems in response
to an accepted
request for deletion.
Royal LePage ProAlliance Realty and /or Dave Chomitz reserves the right to
decline access to
Personal Information where the information requested:
a) Would disclose the Personal Information of another individual or of a deceased
individual;
b) Would disclose business confidential information that may harm Royal LePage
ProAlliance Realty and
/or Dave Chomitz or the competitive position of a third party;
c)Is subject to solicitor-client or litigation privilege;
d) Could reasonably result in:
(i) serious harm to the treatment or recovery of the individual concerned;
(ii) serious emotional harm to the individual or another individual; or
(iii) serious bodily harm to another individual;
e) May harm, or interfere with, law enforcement activities and other investigative
or regulatory functions of a
body authorized by statute to perform such functions;
f) Is not readily retrievable and the burden or cost of providing would be
disproportionate to the nature or
value of the information; or
g) Does not exist, is not held, or cannot be found by Royal LePage ProAlliance
Realty and /or Dave Chomitz.
Where information will not or cannot be disclosed, the individual making
the request will be provided
with the reasons for non-disclosure. Where information will be disclosed,
Royal LePage ProAlliance Realty
and /or Dave Chomitz will endeavor to provide the information in question
within a reasonable time and no
later than 30 days following the request.
Royal LePage ProAlliance Realty and /or Dave Chomitz will not respond to
repetitious or vexatious requests
for access. In determining whether a request is repetitious or vexatious,
it will consider such factors as the
frequency with which information is amended, the purpose for which the information
is used, and the nature
of the information.
To guard against fraudulent requests for access, Royal LePage ProAlliance
Realty and /or Dave Chomitz
will require sufficient information to allow it to confirm the identity of
the person making the request
before granting access or making corrections.
8. Amendment of Practices and This Policy
This statement is in effect as of JANUARY 1, 2004. Royal LePage ProAlliance
Realty and /or Dave Chomitz
will from time to time review and revise its privacy practices and this Policy.
In the event of any amendment,
an appropriate notice will be communicated to Clients and others in an appropriate
manner.
Thankyou for taking the
time to read this policy statement ....
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Site Sponsored By Connie Fletcher, Sales Representative, Royal LePage Pro Alliance
Realty, Off. 613-544-4141